top of page

You are learning The Excel Interface

What are slicers and how do they help filter PivotTables?

Slicers in Excel are interactive visual filters specifically designed to work with PivotTables and Excel Tables. They offer a user-friendly way to dynamically filter your data and analyze different segments without altering the underlying data set.

Here's how slicers help filter PivotTables:

Easy Selection: Slicers present the filter options (usually field names from your data source) as buttons or checkboxes. Clicking a specific button filters the PivotTable to show data only for that selection.

Multiple Slicers: You can create slicers for different fields in your PivotTable. Each slicer works independently, allowing you to filter by various criteria simultaneously. Imagine a PivotTable with data on sales by region, product category, and year. You can create slicers for each of these fields and filter to see, for example, sales of electronics in the eastern region for 2023.

Clear Visualization: Slicers provide a clear visual representation of the currently applied filters. They show which selections are active and what data is excluded. This helps you understand the current view of your PivotTable at a glance.

Interactive Exploration: Slicers allow you to quickly experiment with different filters and analyze trends from various perspectives. By simply clicking on different options, you can see how changes in one filter impact the data displayed in the PivotTable.

Creating Slicers for PivotTables:

Ensure you have a PivotTable: You can't create a slicer without a PivotTable. If you don't have one already, create it from your data source.
Insert Slicer: Go to the "Insert" tab on the Excel ribbon. In the "PivotTable Tools" group, click "Slicer."
Choose Fields: In the "Insert Slicers" dialogue box, check the boxes for the fields you want to represent as slicers. You can select multiple fields.
Click OK: Click "OK" to create the slicers. They will appear on your worksheet next to your PivotTable.
Using Slicers:

Click on a slicer button to filter the PivotTable based on that selection.
Hold "Ctrl" and click on multiple buttons in a slicer to filter by a combination of options.
Click the dropdown arrow on a slicer to see additional options like selecting all or clearing filters.
Slicers are a valuable tool for making PivotTables more interactive and user-friendly. They empower you to explore your data visually and gain deeper insights from your spreadsheets.

bottom of page