top of page

You are learning Sorting and Filtering in MS Excel

How to use advanced filter options like "Greater Than" or "Less Than"?

Advanced filtering in Excel allows you to filter data based on criteria beyond simple comparisons like "equal to" or "not equal to." Here's how to use operators like "Greater Than" or "Less Than" for advanced filtering:

1. Prepare your data: Ensure your data is organized in a table format. This allows Excel to recognize headers and simplifies the filtering process.

2. Set up criteria:
- In a separate area of your worksheet, create a row with headers matching your data table columns.
- Below the headers, enter your filtering conditions.
- For comparisons like "Greater Than" or "Less Than," use the following operators in the corresponding column:
- Greater Than ( > ) - For example, if your data is in column B and you want to filter for values greater than 50, enter ">50" in the criteria cell for column B.
- Less Than ( < ) - Similarly, to filter for values less than 100, enter "<100" in the criteria cell.

3. Activate Advanced Filter:
- Select any cell within your data table.
- Navigate to the "Data" tab on the Excel ribbon.
- In the "Data Tools" group, click "Advanced."

4. Define the ranges:
- In the "Advanced Filter" window, under "Action," choose "Copy to another location" (assuming you want filtered results in a new location).
- List range: Click in the "List range" box and select your entire data table (including headers).
- Criteria range: Click in the "Criteria range" box and select the range containing your criteria, including the header row.
- Copy to: Specify the top left cell where you want the filtered data to be placed.

5. Apply the filter: Click "OK" to run the advanced filter. Your data will be copied to the designated location, showcasing only rows that meet your criteria (values greater than or less than your specified value).

Additional Notes:

- You can use other comparison operators like "Equal to (=)," "Not equal to (<>)," "Greater than or equal to (>=)," or "Less than or equal to (<=)" in your criteria.
- Advanced filtering allows for complex logic using AND and OR operators between multiple criteria columns.

bottom of page