top of page

You are learning PivotTables in MS Excel

How to create charts from PivotTables in Excel?

Here's how to create charts from PivotTables in Excel:

1. Ensure you have a PivotTable: You'll need an existing PivotTable to create a chart. If you don't have one yet, use the "Insert" tab and the "PivotTable" option to create one from your data.

2. Select a cell within the PivotTable: Click on any cell within your PivotTable. This is important because it tells Excel which data set the chart should represent.

3. Insert the Chart: There are two main ways to do this:

- Insert tab: Go to the "Insert" tab on the Excel ribbon. In the "Charts" group, you'll see various chart options (bar chart, column chart, pie chart, etc.). Click on the desired chart type to create a chart based on your PivotTable data.

- PivotTable Analyze tab: With a cell selected in your PivotTable, another contextual tab named "PivotTable Analyze" might appear on the ribbon. Within this tab, you'll find a "Chart" button. Clicking this button will display a list of common chart types suitable for your PivotTable data. Choose the chart you prefer.

4. Customize your Chart (Optional): Once the chart is created, it will appear on a separate worksheet or alongside your PivotTable. You can customize the chart using the "Chart Tools" contextual ribbon that appears when you click anywhere on the chart. This allows you to format the chart elements (colors, fonts, axes), add data labels, change the chart layout, and more.

Tips:

* The chart type you choose depends on the information you want to visualize. Bar charts are good for comparing categories, line charts for trends, and pie charts for proportions.
* You can link the chart to the PivotTable. Any changes you make to the PivotTable (filtering, sorting) will be reflected in the linked chart.
* By right-clicking on a chart element (e.g., bar, data point), you can access context-specific formatting and data options.

By following these steps, you can easily create informative charts from your PivotTables in Excel, helping you visually analyze and understand your data patterns.

bottom of page